Hotel reservation

Hotel Reservations should be made through the Organising Secretariat, EEM Congresses & Events, by completing the on-line Registration Form.

Rooms will be assigned on a first-come, first served basis.

Deadline for hotel accommodation request is: August 10, 2008

Prices 

All prices are in Euro and include service and taxes. Rates shown are per room, per night and inclusive of breakfast.

Reservation

Upon receiving your request, EEM will assign a room in the chosen hotel, upon availability, and send a confirmation indicating the name and address of the hotel, as well as arrival and departure dates and type of room with price.

Accompanying persons

If you have companion(s), please fill in the appropriate fields in the Registration Form. Accompanying persons could take part to the Welcome Party on September 18 free of charge. Costs for light lunch is 25,00 Euro each and for Gala Dinner on September 19 is 45,00 Euro. Please select the appropriate fields if you would like to book lunches and/or Gala Dinner for your companion. Payment for accompanying person’s extras (lunches and Gala Dinner) must be done locally to the Organising Secretariat at the Registration Desk.

Guarantee

In order to secure reservations, hotels require that all requests must be guaranteed by a credit card. Please be sure to send your credit card information upon sending your hotel request. Requests without credit card information will not be processed.

Payment

Full payment has to be made directly to the hotel upon checking-out. EEM will not be handling hotel payment of invoicing for accommodation.

Changes & cancellations

• Written cancellation and/or changes have to be addressed to EEM Congresses & Events. Do not contact the hotels directly.
• Name and dates changes will be accepted until August 31, 2008 free of charge.
• A fee of 25,00 Euros will be charged for all name and dates changes received from September 1, 2008 to cover administrative costs.
• Cancellation fees are subject to individual hotel policy.
• In the event of a no-show, hotels will automatically release the reservation and charge the full accommodation as cancellation fee.

Important note

• EEM and their agents will not be responsible for and will be exempt from all liability concerning any loss, damage, injury, accident, delay or inconvenience to any person, luggage or other property, occurring during any tourist service provided.
• Personal travel and health insurance is recommended.